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Archiving projects and deleting files (updated flow)

The three-dot menu on the Projects Dashboard has been replaced with a status dropdown inside each project's Settings. Explains why archiving (not deletion) is the default, plus retention and full-deletion timelines.

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Written by Eden Noelle

What changed

The three-dot Actions menu on the Projects Dashboard has been removed. You now manage a project's lifecycle from its own Settings panel, where the status is controlled by a dropdown (Ongoing → Archived).

Why we archive — and don't fully delete — projects

Tender data is subject to legal and compliance retention requirements (procurement law, audit trails, dispute windows, GDPR record-keeping). That's why TenderB archives projects rather than deleting them outright. Archiving removes the project from your day-to-day view but keeps the content recoverable for as long as retention rules require.

Full deletion of a project is only performed in two situations:

  • At the end of your contract with TenderB, if you request it in writing.

  • After 7 years of continuously being in Archived status, at which point the project becomes eligible for permanent deletion in line with our retention policy.

If you need a project fully deleted sooner for a specific legal reason, contact us through the in-app chat and ask to speak to a human — we'll handle it case-by-case with your Data Processing Agreement.

Archive a project

  1. Open the project you want to archive.

  2. In the left sidebar of the project, click Settings.

  3. Navigate to the Status field. Open the dropdown and choose Archived.

  4. The project disappears from your active Projects Dashboard and moves to the Archived filter.

Reactivate an archived project

  1. On the Projects Dashboard, switch the filter to Archived.

  2. Open the project and go to Settings → Status.

  3. Change the dropdown back to Ongoing.

Delete files inside a project

  1. Open the project and click Files in the left sidebar.

  2. Select one or more files using the checkboxes.

  3. Click Delete in the toolbar. Individual files are removed from your workspace immediately — there is currently no trash/recovery.

Note: deleting a file from the Files panel removes it from the active project view, but the underlying project (and its audit trail) is still retained under the archiving rules described above.

Good to know

  • Archiving does not delete the project — chat history, documents and team members stay intact and recoverable.

  • Archived projects do not count toward your active-project limit.

  • Only team admins can archive or reactivate projects.

  • Retention and deletion timelines are set out in your Data Processing Agreement (DPA).

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